Committee

WILMSLOW GUILD WALKING GROUP:   25th ANNUAL GENERAL MEETING

To be held at Wilmslow Guild at 19.00 on Wednesday 20th November 2024

Agenda

1.       Welcome

2.       Members Present and Apologies

3.       Minutes of the previous AGM and matters arising

4.       Annual Report

5.       The Committee:  new members are always sought

6.       Website and Flickr: Simon Duffy

7.       Relationship with the Guild for Lifelong Learning: Committee meeting 27 August.

8.       Walking Programme

9.       Non-members walking fee

10.   Financial Report

11.   Walking Holiday 2024 and 2025

12.   Guild Rules on Safeguarding

13.   AOB

Refreshments and Slide show

WILMSLOW GUILD WALKING GROUP

COMMITTEE MEETING:

NOTES for Pre-25th ANNUAL GENERAL MEETING

Tuesday 27th August 2024 at 3.30pm.

1. Welcome

Peter Attwell (Chairman) welcomed everyone and thanked all for coming.

The main purpose for this meeting was for the committee to discuss issues prior to the next AGM.

2. Committee Members Present

Peter Attwell, Bob Swinburne, Donald Henderson, Angela Legge, Maire Casey and Carol McLaughlin.

3. Autumn Events

Donald Henderson will co-ordinate the Christmas lunch and walk prior.

The venue will be The Churchill Tree Pub Alderley Park on Monday 16th December.

Details will follow.

Peter Attwell will co-ordinate the Mince Pie walk on Sunday 29th December.

Details will follow.

Carol McLaughlin will liaise with Wilmslow Guild regarding this year’s AGM.

The proposed date is Wednesday 20th November.

This will be confirmed when the Guild reopens after the Summer holiday.

4. Falling Numbers of members and walk leaders

Despite various forms of external advertising enrolment numbers remain low.

Lack of walk leaders is mainly due to holidays and other commitments.

Any dates not covered will be deleted from the walking program.

5. Pattern of walk dates

The pattern will remain consistent. However, should any leader wish to rearrange any date, that will be accommodated.

6. Future of the group The Committee decided that the group will remain under the umbrella of the Wilmslow Guild, having discussed extensive research produced by Bob Swinburne into the financial aspects should a situation arise where the Committee and the walking members felt it necessary to become independent from the Guild. This included all expenditures along with insurance and liabilities.

It is believed by the Committee that the Guild no longer have concerns about the Group’s website, following a review of the Guild by the Information Commissioner.

7. Any Other Business. In order to cover the costs of the walking group website along with any additional extras

required it was decided to ask everyone attending the AGM for a contribution of £5.

8. Date of next AGM

Wednesday 20th November 2024 (confirmed).

WILMSLOW GUILD WALKING GROUP 24th ANNUAL GENERAL MEETING 

Held at Wilmslow Guild on Wednesday 15th November 2023 at 7pm

.1.WelcomePeter Attwell (Chairman) welcomed everyone and thanked all for coming.See Chairman’s report.

2.Committee Members Present 22 members attended, with apologies from 2 members

3.Minutes of the previous AGM dated 15th November 2022Approved

4.Matters ArisingNone

5.Annual ReportSee the Chairman’s Report.

 6.Constitution and the Committee.The walking group does have its own constitution, however, we come under the umbrella of the Wilmslow Guild.Taking this into account there is no need for any re-election of any committee member along with other protocols previously established.

 7.WebsiteThe Walking Group’s website continues to be a valuable asset to the group. It’s continually updated to meet the requirements of the group.Peter Attwell thanked Simon Duffy on behalf of the group for all his expertise and his support.Simon Duffy is currently working towards improving the method used to collect the galleryphotographs (Flickr).Simon gave an excellent presentation demonstrating the method to be used, he also tookthe time to help some members individually.Updates are emailed to all members, any relevant information is also provided on thewebsite.The majority of members are on the WhatsApp group which provides them with instant messages.

 8.Relationship with Wilmslow Guild for Lifetime LearningRelationships remain the same. (see Chairman’s Report)

9.Walking ProgrammeA full and varied programme of walks. (see Chairman’s report)

10.Non-Members Walking Fees

It was agreed to raise the cost of non-members walks from £2 to £3..Any potential newcomers are encouraged to join the group on a complementary walk priorto enrolling.Any non-members will also be complementary on special occasion walks, such as Christmas, mince pie walks

11.Financial ReportBob Swinburne (treasurer) spoke to the group.There are very few non-members currently walking as most prefer to pay an annual enrolment fee.There is normally just enough money to cover the yearly fees required for the website and the “Flickr” account.

12. Walking Holiday.Summer 2023Seven members enjoyed a wonderful walking holiday with HF in Majorca.May 2024Currently six members plus two non-members have paid deposits for HF Tuscany.Problems with HF appear to be intensifying. Very few single rooms are available, plus, most flights are departing from London airports with very limited options from Manchester Airport. Bob Swinburne is going to investigate alternative specialist walking holiday options.

 13. Safeguarding.Maire Casey is the designated member responsible for Safeguarding.All protocols and procedures are in place.Clare Pinder is going to investigate the correct procedures should anyone in the group require emergency services whilst in an area without a mobile phone signal.Mark Turner (trained medic) gave valuable information and advice to the group.

14. Any Other Business.Simon Duffy feels strongly that non-members single walks are increased to £5.The Committee will monitor the situation over the next walking year.

15.Date of Next Committee MeetingIt is felt that there is currently no need to have formal committee meetings.There is normally enough committee members along with walking members to discuss any issues on the walks.Important information is quickly shared via email or the WhatsApp group. 

16.Date of next AGMNovember 2024 (date to be confirmed).

The agenda is being amended so that Paula, Principal of the Guild can make a presentation regarding the Guild requirement that the Walking Group website must folded into the Guild website.  The Group website wgwg.info would have to cease to operate in its current flexible format. The Committee regards this as a very serious threat to the way the Walking Group operates. After Paula's members will have the opportunity to discuss the position.  All options will be up for consideration.

MINUTES OF WILMSLOW GUILD WALKING GROUP 23rd ANNUAL GENERAL MEETING HELD AT THE GUILD ON WEDNESDAY 16 NOVEMBER 2022 AT 19.30

Welcome

Peter Attwell welcomed everyone and thanked all present for supporting the walking group at the AGM.

He then handed over to Paula Riordan, Principal of Wilmslow Guild for information regarding the compliance of individual Guild websites. (Please see separate notes by Maire Casey).

As a result of this a follow up meeting took place on Monday 21st November 2022 attended by all the committee and Simon, who had prepared a discussion document for the way forward.

The Committee discussed all and it was decided that the first step would be to arrange a meeting with Paula R and get clarity on factors that had arisen in the meeting.

Simon, Peter and Maira agreed to represent the committee and walking group.

2.     Committee Members Present

25 members attended plus 5 non-members

Apologies - 2 members

3.     Minutes of the previous AGM dated 8th December 2021

Proposed by      Peter Riley

Seconded by     Lynn Davies

There were no matters arising from the minutes.

4.     Remembering Diane Baker

In keeping with Diana’s wishes a memorial walk took place on the 14th November in her memory.

Tress and Peter Attwell led 28 walkers including Diana’s daughter and friend on a six mile walk to Styal Country Park.

During morning coffee Bob Swinburne spoke about Diana and everyone then toasted her with a glass of Prosecco and a piece of Angela Legge’s famous Apricot fruit cake.

5.     Annual Report

Current membership is 27.

The main topic to debate was the recent notification regarding the compliance of independent websites. See  M.C. notes.

No formal committee meetings have taken place since the lifting of covid regulations. The committee have liaised with each other on walks regarding any issues arising, feeding any relevant information to members either verbally or in announcements on wgwg.info The website is extremely beneficial for all members and is continually updated.

Peter Attwell and all members thanked Simon Duffy for all his time and expertise, along with the wonderful presentation of photographs from recent walks at the AGM.

6.     Election of Committee Positions

All committee members were formally re-elected on the 8th December 2021 at the AGM.

Maire Casey was also elected on that date. Maire will take over the role of Safe-guarder.

7.     Walking Programme

Peter Attwell thanked all walk leaders.

A varied programme with anything from 2 walkers to 28 walkers participated in a variety of walks and weather conditions.

The  walking dates up to Easter are now on the website for all walking leaders.

Carol McLaughlin will organise and lead the Christmas lunch.

Peter and Tress Attwell will organise and lead the Mince Pie walk.

8.     Walking Holiday 2022 and 2023

3 members enjoyed an HF walking holiday at Lake Garda in May 2022.

Single rooms proved to be a major factor for the low participation.

6 members have booked for Majorca in May 2023, and several other members have shown interest.

3 members have booked for The Isle of Wright in September 2023.

9.    

10.   Safeguarding and ICE

On behalf of the walking group Peter Attwell attended a training session  with Cheshire East in January 2022.

No issues regarding the safeguarding of the walking group. Maire Casey is now representing the group as a Safeguarder.

Members were asked to update any new information for ICE.

11.   AOB  

It was decided to reinstate the walking group WhatsApp for walking information only.

Clare Pinder will remove non-members and add any members wishing to receive the information. Guy Lucas will also act as an administrator.

12.   Date of Next Committee Meeting

21st November 2022 3pm venue to be decided.

          Date of next AGM

November 2023 (date to be confirmed).

Minutes of Presentation by the Prinicipal to the AGM re WGWG website by Maire Casey

Minutes of meeting with Paula Riordan re WGWG.info website

guildlifelonglearning.org is the primary form of marketing, information management, booking, publicity and data handling for the Guild and those who operate under it’s ‘umbrella’.

Guild is a charity, a registered company managed by trustees who are volunteers.

Need to ensure compliance with current data protection legislation.

Concerned that all data is kept safe, about reputation and the fact that they could not afford a fine if it were imposed for any breach.

Therefore, it has been agreed that all club webpages must be on the Guild website and will be monitored by volunteers to ensure that all content is compliant.

Question

WGWG.info website is interactive e.g. last minute change of plan for a walk

How would this work?

Answer

Could use Guild for lifelong learning email addresses issued to all members

Questions

WGWG.info is a Google website. Can it be incorporated into Guild site (also Google)?

Could people outside the Guild see it?

Answer

Site is ‘closed’ for academic purposes. Could only have one only accessible by members of the club (walking group)

Question

Can details of walks be updated on an open site?

Answer

Can’t have sensitive info on an open site

Question

It appears that Guild societies only have one page each?

Answer

The website has much greater functionality than most people are using.

Question

If WGWG.info website were to be embedded into Guild website what would be different?

Answer

Simon would continue to edit the webpage which would then be proofread by the office to ensure compliance. (Simon noted that this was normal procedure)

Walks could be found on hyperlink

Can could provide some technical assistance but is a charity.

Question

What about a last-minute change to a walk e.g. adverse weather conditions – would someone from the guild need to check the message?

Answer

Suggest use of Whats App or similar for that info.

Question

What is the timescale for the change to take place?

Answer

A timescale can be agreed.

Question

We have a Google website and Guild website supports this.

How would walking website be reached? Presumably someone would need to log in to the Guild site first?

Question

What happens if we don’t comply?

Answer

Would forfeit membership of the Guild including insurance etc.

Extra Info

Members have 2 email addresses – personal & Guild

Person running website has access to both – can redirect Guild email to personal address.

If part of Guild website would have access to Google equivalent of ‘Office’, Google slides etc through Guild Account

A good ‘page’ on the Guild website should bring in more new members – at present Website gets 1000 hits a week.

Elly uses NH webpage on Guild site and finds it rather ‘wooden’ e.g. found it difficult to change the way group names could be ordered.

Although most people would appear to be happy about the change if access and functionality remained the same it was agreed that the committee should meet (plus Simon) to discuss proposal.

WILMSLOW GUILD WALKING GROUP

23rd ANNUAL GENERAL MEETING

To be held at Wilmslow Guild at 19.30 on Wednesday 16th November 2022

Agenda

1.       Welcome

2.       Members Present and Apologies

3.       Remembering Diana

4.       Minutes of the previous AGM

5.       Matters Arising

6.       Annual Report   

7.       Election of the Committee

8.       Walking Programme

9.   Walking Holiday 2022 and 2023

10.   Guild Rules on Safeguarding

11.   AOB

Refreshments and Slide show

WILMSLOW GUILD WALKING GROUP

ANNUAL GENERAL MEETING 2022

WILMSLOW GUILD BOURNE STREET WEDNESDAY 16 NOVEMBER 2022

ANNUAL REPORT

Welcome to this AGM and thank you for coming. We have already noted the sad death of Diana Baker, who will be much missed. We hope those who came enjoyed the Memorial walk earlier this week.

Since the last AGM things have been relatively quiet compared with the previous 2 years. Some of us have caught COVID but fortunately it seems to becoming a bit more like flu, with the exception of anyone who then develops long COVID.

The website has continued to be used very actively and I think many of us enjoy the pictures of walks in the Gallery. Thanks to Simon for continuing to manage this.

A full walking programme has been run, with a walk each week and every other Sunday. Informal meeting and greeting has developed, particularly using the park and ride at Hazel Grove.

As of last month there were 26 members registered with the Guild. We know there are some people who can walk only irregularly and prefer to pay the £2. The Group has attracted only a few new active members recently, a problem shared with groups involved with other activities where I am involved. The question of finding new members continues to elude the Committee. As a result the numbers on some walks has been quite low. While I am quite happy to walk with a small group I know others find it quite disappointing.

What has been encouraging is that a large proportion of members have led walks. I think this is an excellent outcome. There is nothing like researching and recceing a walk to get to know an area of the countryside. Remembering the route is good for keeping our brains active.

Peter Riley organised our Christmas walk and lunch at the plough and Flail which was very successful.

The Committee comprise 5 members and I think we have been largely successful in avoiding too many Committee meetings. A walking Committee meeting seems to work well.

I would like to thank the Committee for keeping everything simple, the leaders for volunteering so enthusiastically and the members who turn out in all weathers to keep the Group going.

Peter Attwell

November 2022

Peter Attwell - Chair and Website Manager

Donald Henderson - Programme Co-ordinator  

Bob Swinburne - Treasurer and Holiday Co-ordinator 

Carol McLaughlin - Secretary 

Angela Legge - Publicity

Maire Casey - Safeguarding

WILMSLOW GUILD WALKING GROUP

22nd ANNUAL GENERAL MEETING held at Wilmslow Guild on Friday 8th December 2021

The AGM started with Donald Henderson thanking everyone for attending the AGM before proposing a toast to the three walking members (Sandra Baran, David Taylor and Terry McLoughlin) who have sadly passed away since the last AGM;

1.     Committee Members Present

19 members attended plus 3 guests

Apologies - 4 members

2.     Minutes of the previous AGM dated 8th November 2019

Proposed by      Bob Swinburne

Seconded by     Diana Baker

There were no issues arising from the minutes.

3.     Matters Arising

Advantages and Disadvantages of being part of Wilmslow Guild and Health and Safety.

This was explained in great detail by Peter Attwell.

Under the umbrella of the Guild, the insurance for walking groups is far superior to a stand-alone group, and the Guild fund the refreshments at the AGM and provide the venue.

Health and Safety issues are also discussed at length.

Peter Attwell will liaise with the Guild and an update will be on the Walking Group website shortly.

4.     Annual Report

Current  membership is 25

The past two years even though challenging the walking group responded well to Covid restrictions.

Members organised themselves to walk in groups of two.

Post covid walks adhered to government procedures with registers, risk assessments and health and safety regulations all in place.

Simon Duffy organised a website and walks for groups of six.

Simon Duffy was thanked for designing a new group website and bringing the group into the 21st century. Simon thankfully continues to help and support the website.

5.     Election of Committee Positions

Beverly Harrison resigned as Chair

Peter Attwell                    Chair and Website Manager

Donald Henderson         Programme Co-ordinator  

Bob Swinburne                Treasurer and Holiday Co-ordinator

Carol McLaughlin             Secretary

Angela Legge                    Publicity

Due to the constraints of Covid it was suggested that the committee would all be formally re-elected at the AGM.

Maire Casey volunteered to join the committee

Proposed by      Marjorie McLoughlin

Seconded by     Simon Duffy

6.     Treasurer’s Report

Bob Swinburne gave an update on the walking group’s financial status, which is currently standing at £114

7.     Walking Programme

Peter Attwell thanked all walking leaders.

A varied programme with anything from 2 walkers to 22 walkers participating in all weathers.

During the relaxation of Covid the walking programme kept within a one hour drive from Wilmslow.

The shorter local walks have proved to be very popular.

The production of the paper programme was suspended due to Covid.

All information is now found on the website.

The meet and greet at Wilmslow was also suspended due to Covid regulations on car sharing. Once the ruling changed it was found most walkers had organised lift sharing between themselves.

Any members who would like meet and greet reinstated are encouraged to speak to a committee member.

There wasn’t a new member’s walk this year, although several shorter walks took place  instead.

Peter Riley will lead and organise the Christmas lunch walk.

Peter and Tress Attwell will lead and organise the Mince Pie walk.

8.     Walking Holiday

          Lake Garda May 7th to 14th 2022

This holiday has been rolled over from May 2021.

There are currently 5 walking members booked.

Unfortunately the hotel is not allocating any more single rooms.

Bob Swinburne is monitoring the situation and members are encouraged to keep contacting HF holidays for any updates.

9.     Safeguarding

The Guild have safeguarding training sessions which will be delivered on line by Cheshire East in January 2022, an update will be delivered at the next committee  meeting.

10.   I.C.E.

All members to be reminded to keep this information up to date and to carry the card in their rucksack. All members encouraged to carry a first aid kit.

11.   AOB  

Kate Stross thanked all the committee for guiding the walking group through the Covid period and for continuing to work on behalf of all the members.

Simon Duffy was thanked for producing a wonderful presentation of photography and music from the recent walks for members to watch whilst enjoying a light buffet and drinks.

12.   Date of Next Committee Meeting

To be arranged.

          Date of next AGM

First week in November 2022 (to be confirmed).

22nd ANNUAL GENERAL MEETING held at Wilmslow Guild on Friday 8th December 2021

The AGM started with Donald Henderson thanking everyone for attending the AGM before proposing a toast to the three walking members (Sandra Baran, David Taylor and Terry McLoughlin) who have sadly passed away since the last AGM; 

1. Committee Members Present 

19 members attended plus 3 guests

Apologies - 4 members

2. Minutes of the previous AGM dated 8th November 2019

Proposed by Bob Swinburne

Seconded by Diana Baker

There were no issues arising from the minutes.

3. Matters Arising 

Advantages and Disadvantages of being part of Wilmslow Guild and Health and Safety.

This was explained in great detail by Peter Attwell. 

Under the umbrella of the Guild, the insurance for walking groups is far superior to a stand-alone group, and the Guild fund the refreshments at the AGM and provide the venue.

Health and Safety issues are also discussed at length.

Peter Attwell will liaise with the Guild and an update will be on the Walking Group website shortly.

4. Annual Report

Current  membership is 25 

The past two years even though challenging the walking group responded well to Covid restrictions.

Members organised themselves to walk in groups of two.

Post Covid walks adhered to government procedures with registers, risk assessments and health and safety regulations all in place. 

Simon Duffy organised a website and walks for groups of six.

Simon Duffy was thanked for designing a new group website and bringing the group into the 21st century. Simon thankfully continues to help and support the website.

5. Election of Committee Positions

Beverly Harrison resigned as Chair

Peter Attwell Chair and Website Manager

Donald Henderson Programme Co-ordinator  

Bob Swinburne Treasurer and Holiday Co-ordinator 

Carol McLaughlin Secretary 

Angela Legge Publicity

Due to the constraints of Covid it was suggested that the committee would all be formally re-elected at the AGM.

Maire Casey volunteered to join the committee 

Proposed by Marjorie McLoughlin 

Seconded by Simon Duffy

6. Treasurer’s Report

Bob Swinburne gave an update on the walking group’s financial status, which is currently standing at £114

7. Walking Programme

Peter Attwell thanked all walking leaders.

A varied programme with anything from 2 walkers to 22 walkers participating in all weathers.

During the relaxation of Covid the walking programme kept within a one hour drive from Wilmslow.

The shorter local walks have proved to be very popular.

The production of the paper programme was suspended due to Covid.

All information is now found on the website.

The meet and greet at Wilmslow was also suspended due to Covid regulations on car sharing. Once the ruling changed it was found most walkers had organised lift sharing between themselves.

Any members who would like meet and greet reinstated are encouraged to speak to a committee member.

There wasn’t a new member’s walk this year, although several shorter walks took place  instead.

Peter Riley will lead and organise the Christmas lunch walk.

Peter and Tress Attwell will lead and organise the Mince Pie walk. 

8. Walking Holiday

Lake Garda May 7th to 14th 2022

This holiday has been rolled over from May 2021.

There are currently 5 walking members booked.

Unfortunately the hotel is not allocating any more single rooms.

Bob Swinburne is monitoring the situation and members are encouraged to keep contacting HF holidays for any updates.

9. Safeguarding

The Guild have safeguarding training sessions which will be delivered on line by Cheshire East in January 2022, an update will be delivered at the next committee  meeting.

10. I.C.E. 

All members to be reminded to keep this information up to date and to carry the card in their rucksack. All members encouraged to carry a first aid kit.

11. AOB   

Kate Stross thanked all the committee for guiding the walking group through the Covid period and for continuing to work on behalf of all the members. 

Simon Duffy was thanked for producing a wonderful presentation of photography and music from the recent walks for members to watch whilst enjoying a light buffet and drinks.

12. Date of Next Committee Meeting

To be arranged.

13. Date of next AGM

First week in November 2022 (to be confirmed).

Due to the current COVID 19 restrictions, the Committee have decided to postpone the AGM until it is clear whether a normal AGM can be held

Minutes of Committee meeting held at 11am Monday 24 August 2020 at Alderley Park Picnic Area

1. Present

Donald Henderson (Acting Chair), Peter Attwell, Bob Swinburne, Angela Legge and Carol McLaughlin

2. Apologies

Beverley Harrison

3. Minutes of Previous Meeting

Accepted and approved for 9th December 2019. No matters arising.

4. General Comments

A walk and talk meeting was organised to discuss issues regarding the re-starting of Wilmslow Guild walking group. All members will be aware that the committee have been trying to reinstate group walks, unfortunately the current restrictions in the Greater Manchester area has further delayed the process.

In accordance with government regulations all outdoor activities can now resume including group walks with a maximum number of 30 people.

Providing the local area restrictions are lifted by October, the Autumn program will commence.

The committee have suggested to undertake a short period of grace whilst the group reforms.

An update regarding enrolment will follow once the initial phase settles down.

5. Walking Programme

Donald Henderson will send out the walking programme to commence October through to December requesting for leaders.

Each leader is responsible for an attendance register in accordance with the Covid-19 restart guidelines. The register will remain with the leader for 21 days, it should then be destroyed.

There will obviously be no meeting and greeting at Wilmslow.

It’s requested that leaders try to keep the journey to within one hour travel time.

Leaders need to take into account car parking availability whilst most people will be travelling solo.

There will be no paper programme, all information will be on the Wilmslow Guild website.

Angela Legge will continue to update the notice board in the Guild.

Wilmslow Walkers will continue throughout September walking in a groups of six.

Should there be any problems regarding areas going back into lockdown Wilmslow Guild Walking Group will revert back to Wilmslow Walkers.

6. AGM and Other Updates

The AGM will be postponed.

There will be no new members walk this year, and the Christmas lunch 2020 will not take place.

The Mince Pie walk will be organised by Peter Attwell in accordance with government regulations and will take place prior to Christmas.

7. Membership

Not available at this time.

8. Finance

Not available at this time.

9. Website & Guild Website

The committee discussed the Wilmslow Guild walking group website, everyone agreed the website was very dated and in dire need of a revamp.

Simon Duffy has very kindly volunteered his expertise in this area.

Peter Attwell will organise a meeting with Simon to discuss the way forward.

10. Wilmslow Walkers

Simon Duffy successfully co-ordinated Wilmslow Walkers, in accordance to government regulations. This enabled groups of six to meet up for social distancing walks.

All the committee would like to thank Simon for all his time, efforts and expertise which has been appreciated by everyone.

11. Walking Holiday

Lake Garda May 2020 was cancelled due to coronavirus.

Walking holiday for 2021 will be discussed at the next meeting.

12. Wilmslow Guild

Due to the disruption of the walking programme and other issues the subject of breaking away from the Guild was briefly explored, it was an unanimous decision to remain under the umbrella of the Wilmslow Guild for the foreseeable future.

13. A.O.B.

None

14. Date of next meeting.

To be confirmed

Carol McLaughlin

Secretary

Minutes of Committee meeting held at 10am Monday 9th December 2019 at Wilmslow Guild

1. Present

Beverly Harrison, Peter Attwell, Bob Swinburne, Angela Legge and Carol McLaughlin

2. Apologies

Donald Henderson

3. Minutes of Previous Meeting

Accepted and approved for 9th July 2019. No matters arising.

4. Minutes of AGM

Accepted and approved for 8th November 2019. No matters arising.

5. Walking Programme

32 members attended Joyce’s 90th birthday celebrations.

A six-mile walk followed by lunch at the Miners Arms.

AL sent photos and information of the event for publication on the Guild website and the monthly Guild newsletter.

29 members attended the Christmas walk 2019 and enjoyed lunch at the Midland Marple Bridge.

20 members will attend the Mince Pie and Mulled Wine walk December 2019 as arranged by PA.

DH to send out final call for leaders for the Winter 2020 programme and co-ordinate with BS prior to printing.

AL will liaise with Guild for printing in January.

6. Walking Holiday June 2019

15 members will be going to Lake Garda in May 2020.

Discussions will take place on the Lake Garda holiday with participating walkers to take into account their preferences for the 2021 walking holiday.

BS will research the 2021 holiday and feed back to the Committee.

7. Membership

36 active members to date.

8. Finance

Current balance is £79

Communications / Notice Board

Communications / Notice Board - All working well.

9. Website & Guild Website

PA will remove list of members names (data protection) PA will add extra safety notes for walkers and leaders on the website.

No updates from the Guild regarding the new website.

10. Guild Documents and Safe Guarding

Guild Documents / Safe Guarding and Risk Assessment Committee completed the documents required by the Guild.

CM will attend safe guarding sessions to be arranged by the Guild shortly.

PA will once again reinforce the importance of all members carrying I.C.E. information in their backpacks. PA will distribute the required form to members.

11. A.O.B.

None

12. Date of next meeting.

To be confirmed

Carol McLaughlin

Secretary

21st ANNUAL GENERAL MEETING HELD AT WILMSLOW GUILD ON FRIDAY 8th NOVEMBER 2019

1. Committee Members Present

22 members, 1 guest

Apologies

7 members

2. Minutes of the previous AGM dated 4th January 2019

Proposed by Bob Swinburne

Seconded by Ellen Simpson

3. Matters Arising

There were no issues arising from the minutes.

4. Annual Report

Current membership is 35.

Beverly Harrison (chair) thanked everyone for attending the AGM.

BH continued by thanking Peter Attwell (website manager) for keeping the website continually up to date as well as being vigilant to weather relating issues informing members of late changes/cancellations off walks.

Donald Henderson was thanked for organising the walking programme.

Angela Legge and Carol Mclaughlin for programme distribution.

Bob Swinburne for producing the hard copy.

Walks

December 2018 Christmas lunch

Marple Meander led by Donald Henderson attended by 24 walkers and 3 guests.

December 2018 Mince pie walk

Styal and River Dene led by Peter Attwell attended by 18 walkers.

July 2018 Yoke Ridge Troutbeck Lake District

Adrian Apps once again led a smaller group of walkers on a strenuous walk.

September 2019

Peter Riley expertly led 14 walkers on an Introduction Walk

October 2019

Joyce’s 90th Birthday celebrations a walk around the edges of Lyme Park followed by lunch at the Miners Arms organised by Lynn Davies and Carol Mclaughlin attended by 23 walkers.

BH also thanked all walk leaders who have contributed to a varied programme of walks throughout the year.

5. Election of Committee Positions 2019/2020

Election of Committee Positions 2019/ 2020 In line with the new constitution

Beverly Harrison was nominated for a further three years as chairperson

Peter Attwell and Carol Mclaughlin will serve for another three years

Donald Henderson and Angela Legge will serve for another two years

Bob Swinburne has another two years to serve

Proposed by Lynn Davies

Seconded by David Taylor

6. Topics for Discussion

Treasurer’s Report

Bob Swinburne produced the accounts for the walking group which currently stand at £84.

Bob explained to the members that most walkers opt to pay the annual subscription to the Guild rather than pay £2 per walk direct to the group.

The money raised goes towards the drinks at the AGM and the mince pie walk.

Walking Programme

Sunday walks will be monitored due to lower numbers on recent walks. This is possibly due to weather/underfoot conditions also members on holiday.

Peter Attwell piloted shorter walks (6 miles) and they have been well attended with positive feedback.

View Ranger

Simon Duffy organised an Introduction to View Ranger for members. The session proved to be highly informative, it is hoped Simon will organise a further session shortly.

Holiday

2019 Sedbergh 10 members all enjoyed a week’s walking in the area

2020 Lake Garda 15 members have already booked

For various reasons it has been suggested that instead of alternating going abroad with the UK, then to go abroad each year. This was put to the vote for holiday walkers only, the result being, 6 members for, 3 members against.

The outcome will be discussed in detail with all holiday walkers and at the next committee meeting.

Safeguarding

Beverly Harrison and Carol Mclaughlin represented the walking group at an organised safeguarding session by the Guild relating to the safeguarding of all members on any Guild course.

Carol McLaughlin has volunteered to implement safeguarding into the walking group.

Sessions will be announced shortly from the Guild, and this will also be discussed In more detail at the next committee meeting.

I.C.E.

All members to be reminded to keep this information up to date and to carry the card in their rucksack.

7. AOB

No other issues.

8. Date of Next Committee Meeting

Date of next committee meeting 9th December 2019 10.30am, venue Wilmslow Guild.

9. Date of next AGM

First Friday after half-term November 2020 (to be confirmed).

Beverly Harrison ended the meeting by thanking Peter Attwell along with Simon Duffy and his son for producing a presentation of photography with music from the year’s walks for members to watch whilst enjoying a light buffet and drinks.

AGENDA 21st. Annual General Meeting,

8th November 2019

Present:

Apologies:

Minutes of the 20th AGM, 4th. January 2019

Matters arising from the minutes:

Annual Report : (Beverly Harrison):

Welcome to the 21th. Annual General Meeting of the Wilmslow Guild Walking Group.

Our current membership is 35. Peter, our website manager (amongst other roles), has been vigilant in keeping any weather induced changes to the programme up to date. Donald, our programme organiser would like to thank the programme production team, Bob, for producing the hard copy and Carol and Angela for organising the printing and distribution. Peter Riley led the new members walk, this year 14 people accompanied him There were 24 walkers and 3 guests on our Christmas walk and meal, led by Donald.. 18 walkers were introduced to the banks of the River Dene on the mince pie and mulled wine walk round Wilmslow led by Peter. Joyce’s pre 90th birthday celebration occurred last Thursday with 23 on the walk and 22 at the meal at the Miner’s Arms, all brilliantly organised by Lynn and Carol. Simon organised an informative session on the viewfinder app. for all those interested. I believe there is interest in another session for those who were unable to make the date.

I’d like to thank Adrian for getting us around Yoke Ridge in splendid weather conditions and every walk leader who has contributed to such a varied and enjoyable program. 10 members went on our 2019 holiday in Sedbergh and next year will see us in Lake Garda. So far 13 people have booked. Tonight’s refreshments are provided by Angela and Carol and the beverages by Peter.

Election of Committee Positions 2019/2020 :

Changing the constitution last year has caused some anomalies I was on my 3rd year as a committee member. in line the new constitution I would ask the members to nominate me for a further 3 years and to consider whether they would like me to remain as chair. Peter and Carol were co-opted onto the committee and can now stand for their first 3 year period. Angela and Donald were on their 4th. Year on the committee but I propose to extend this for another 2 years to cover the 6 year period that is now allowable . Bob has another 2 years before re-election

Topics for discussion:

Treasurers Report.

Communications

Walking programme - Sunday specials?

Walking holidays

Guild business - safeguarding.- risk assessment

Members issues

Any Other Business:

Date of next meeting:

The first Friday after half term November 2020. (to be confirmed)

MINUTES OF 20th ANNUAL GENERAL MEETING AT THE WILMSLOW GUILD ON FRIDAY 11 JANUARY 2019

1. Committee Members Present

Beverly Harrison (chair), Peter Attwell, Angela Legge, Carol McLaughlin

Apologies

Donald Henderson

Members Present See below

Member’s apologies See below

2. Minutes of the previous AGM dated Friday 10th November 2017

These were accepted as a true and fair record.

Proposed by Lynn Davies

Seconded by Diana Baker

3. Matters Arising

There were no issues arising from the minutes.

4. Annual Report

See BH detailed comments on AGM agenda.

Key Points

Beverly opened the meeting very sensitively regarding the recent passing of our valued Treasurer Linda Swinburne (see AGM agenda)

Membership currently stands at 40.

New Members Walk, Christmas Lunch Walk and Mince pie Walk all proved successful.

5. Election of Committee Positions 2017/2018

Beverly Harrison was reconfirmed unanimously as Chair.

Peter Attwell and Carol McLaughlin were co-opted back on to the committee.

Bob Swinburne will join the committee taking over from Linda as Treasurer.

Bob has already proved to be a valuable asset by continually assisting with the walking Programme.

Proposed by Diana Baker

Seconded by David Taylor

6. Topics for Discussion

Constitution

The constitution has been amended to the advantage of the walking group.

It is available for viewing on the website.

The main changes are to allow committee members to remain and serve for longer time periods.

A unanimous vote in agreement from all members followed.

Walking Programme

Peter and Tress Attwell are currently piloting shorter local walks as requested by several members.

The first walk was very well attended and enjoyed by 22 members.

Members Issues

Peter Attwell explained the advantages of coming under the Wilmslow Guild umbrella.

Finance

Currently standing at £61.

Communications

All members thanked Peter Attwell for continuing to update and notify everyone via the walking group website.

Peter is meeting with the Guild Principal shortly to discuss new website proposals.

Carol is going to liaise with the Guild development officer and the Guild PA regarding walk reports and photographs for Wilmslow Guild’s Facebook and Twitter accounts (not the walking group web site).

Angela is going to leave walking programmes in Wilmslow library.

Walking Holiday

HF Sedburgh 8th to 15th June 2019

8 members have booked.

There is still availability for this holiday either for a few days or a week.

7. AOB

After the recent death of Nigel McKinnnell (a long standing committee member and our website designer), Carol and Angela will be liaising together to make arrangements for a future walking programme to scatter his ashes on Mam Torr as requested by his wife.

8. Date of next AGM

Friday 8th November 2019 (to be confirmed)

Present

Carol McLaughlin

Angela Legg

Joyce Smith

Lynn Davies

Peter Attwell

Tress Attwell

David Taylor

Adrian Apps

Sara Apps

Maire Casey

Beverly Harrison

Diana Baker

Bob Swinburne

Tim McCoy

Apologies

Ellen Simpson

Peter Riley

Donald Henderson

Rose Montcreith

Marjorie McLoughlin

Barbara Langston

Jenny Coosey

Clare Pinder

WILMSLOW GUILD WALKING GROUP CONSTITUTION ADOPTED AT ANNUAL MEETING ON 11 JANUARY 2019

1. Name

1.1. The name of the organisation shall be The Wilmslow Guild Walking Group, hereinafter referred to as The Group.

1.2. The Group shall be a constituent group of the Wilmslow Guild, hereinafter referred to as The Guild.

2. Objective

2.1. The objective of The Group shall be to promote walking as an activity of The Guild by the provision of a programme of walks for the benefit of members.

3. Membership

3.1. Membership of The Group shall be open to all members of The Guild on payment of a subscription.

3.2. Members who have contributed to the running of the club for a substantial period (and are aged 80 and over) may be awarded honary membership at the discretion of the committee.

4. General Meetings

4.1. The Group shall meet annually in a General Meeting (AGM) at a time determined by the committee.

4.2. The AGM shall be convened by the chairperson.

4.3. All members of The Group shall be eligible to attend and vote at a General Meeting.

4.4. The quorum for a General Meeting of The Group shall be one fifth of the paid-up membership.

4.5. At the AGM The Group shall elect a chairperson and committee for the purpose of organising the work of The Group.

5. Subscription

5.1. The annual subscription to be paid by members of The Group in any year shall be decided by the Executive Committee of the Guild. This shall be for one year (or part of one year) commencing in September and co-terminus with the Guild year.

5.2. A day walk capitation fee to be paid by non-members of The Group (whether Guild members or otherwise) shall be as agreed by The Group committee.

6. Chairperson and Committee

6.1. The committee shall consist of a chairperson and a minimum of three and a maximum of eight committee members. All shall be paid up members of The Group.

6.2. Chairperson

6.2.1. The chairperson shall be elected at the AGM by members of The Group present and shall serve for a period of one year until the end of the AGM next following.

6.2.2. The chairperson shall be eligible for re-election for two further terms of office of one year i.e. for three years in succession.

6.2.3. After this time the chairperson will be ineligible to serve as chairperson or as a member of the committee for a period of one year,unless by resolution of the members present at the AGM the chairperson is re-elected for a further term.

6.2.4. The chairperson shall be responsible for convening General Meetings of The Group, meetings of the committee and for reporting on the work of the committee to the AGM.

6.2.5. In the event of the chairperson being unable to attend a meeting of the committee/The Group, the committee members shall elect from amongst their number an acting chairperson for that meeting only.

6.2.6. In the event of the resignation of the chairperson during his/her term of office the committee shall convene for the purpose of electing from amongst their number, an acting chairperson to serve until the end of the AGM next following.

6.3. Committee Members

6.3.1. Vacancies on the committee shall be filled, by election at the AGM by the members of The Group present and shall serve for a period of three years.

6.3.2. Each committee member having served for three years shall be eligible for re-election for second term of office of three years i.e. for six years in succession.

6.3.3. After this time, a committee member may be re-elected despite having reached the limit of term served.

6.3.4. In the event of the resignation of a committee member, if it be during the third year of their term of office, the vacancy shall remain until the AGM next following: if it be during the first year of their term of office, a committee member shall be elected at the AGM next following to fill the casual vacancy and to serve for two years only.

6.4. Co-opted Members

6.4.1. Should the work of the committee require the support, assistance or expert knowledge of another person, the committee shall have the right to co-opt such a person to join the committee either for an agreed limited period or until the AGM next following which ever is the shorter.

6.4.2. A co-opted committee member shall have similar voting rights to a full committee member in respect of their specialist area or work/knowledge only.

6.4.3. At no time shall the number of co-opted committee members exceed four.

7. Committee Work

7.1. The Committee shall meet as often as is necessary in order to fulfil their responsibilities.

7.2. The quorum for a committee meeting shall be three, i.e. chairperson and two members or three members.

7.3. The chief task of the committee shall be to plan and arrange a programme of walks throughout the year.

7.4. The programme shall be produced so that it is available from time to time.

7. 5. A further task of the committee shall be to promote the activities of The Group within The Guild.

8. Extraordinary General Meeting (EGM)

8.1. The chairperson shall call an EGM either :-

a) at the request of all committee members either present or in writing or

b) in response to a written and signed request of one third of the full paid up members of The Group.

8.2. The EGM shall be for the purpose of putting before the membership one specific issue only. No business other than that for which the EGM is called, shall be considered at an EGM.

8.3. The chairperson shall give members not less than 14 days notice in writing of an EGM, noting the purpose of the meeting.

9. Changes to the Constitution

9.1 Any proposed changes to this constitution may beadopted by members of The Group in General Meeting.

10. Winding-up/Dissolution of the Group

10.1 Any proposal to wind up The Group shall be the subject of an EGM

11. Revision of Constitution

11.1 This constitution shall be subject to review by the membership of The Group not more than ten years from the date of its adoption.

Adoption by the Wilmslow Guild Walking Group in General Meeting on Friday 11th January 2019

Chairperson ………………………………………………………